Link to session recording

https://auckland.zoom.us/rec/share/wN4pBorg50FJS9adwVD-X7wrO6jceaa8gSkb-aFczEwCvAjidCdtiwV0-8JgcAp-?startTime=1585006800000

Today's work-shopping session aims

focusing on strategies for survival in Covid-19 times as we are all suddenly online teachers and creators of accessible content
focusing on how to create short 'content chunks' of video content
sharing tips and tricks learned so far from TLC members to help others

Tools shared by Lynne Petersen today

1) Zoom online video tool https://auckland.zoom.us/

2) Microsoft Power Point with Audio inserted files

For online software visit the university's FlexIT webpage: https://www.staff.auckland.ac.nz/en/how-the-university-works/projects-and-programmes/flexit.html

3) Web Drop Off https://webdropoff.auckland.ac.nz/

Files referred to by Lynne today

Example power point audio file created using Power Point+audio:

Power point with audio for recording lectures.pptx

Example of sharing a power point file in Zoom and saving as a short video:

UsingZoom prerecorded PPT lecture_18March2020_Lynne Petersen.pptx

The same video loaded by Lynne into her YouTube Channel: https://youtu.be/xeKIZNHULuE

School of Pharmacy ideas for online teaching and technologies

SOP Covid19 planning for online teaching 23March2020.pptx

Advice for MAC users re: saving Power Point files as video

Notes from a user in SOP:

I have a mac at home that doesn’t allow me to convert to the mp4 file, it does allow me to record the audio as described by Lynne in her slides (and my desk is not somewhere where I can record lectures due to it being in an open space)

If you are in the same boat, this is what I did:

Follow Lynne’s steps [in the power point above] – up to the save as part. The icon is slightly different, but the general steps are exactly the same.

I then saved the power point as per normal

I used the university’s webdropoff facility to send the file to myself (my file was too big to send via email, you could also just save your file on a USB and bring your USB to your computer) https://webdropoff.auckland.ac.nz/

I saved the file in the destination folder on the U drive

Then I clicked save as – choosing the MP4 option.

The conversion of my file to this took a wee while, as there are 11 slides and each has an audio attached.

Comments from staff who have tried to create PPT with audio and then export it as a video file:

First time I tried using the Insert>Audio>Record Audio, but when I saved the MP4 it kept skipping to the next slide after a couple of seconds regardless of how long the recording was.

So then I tried Slide Show> Record Slide show, and that seemed to work and I saved it as a *.ppsx PowerPoint Show (the MP4 ended up being 285MB!). When I open the ppsx it doesn’t automatically run from one slide to the next on some slides (and sometimes not at all). I assume students will know to click to the next slide using the little triangles in the bottom left of the slide.

Other information about then loading the files as videos onto Canvas

Advice from John Egan, LTU:

Upload the video to your university Youtube channel (through your Gmail account which is UPI@aucklanduni.ac.nz)

Log in to student email
Click the grid icon near the top right of your screen (nine little squares)
Select Youtube
When YouTube opens click the Camera+ icon near top right of your screen
Select Upload video
Select your ridiculously large video
Give it a title, then scroll down and answer the other bits to the best of your abilities
Click Next
Click Next again!
Select Unlisted for visibility. This means it won’t show up in any searches nor will it appear to others when they click into your account. You will see it when you’re logged—and anyone you give the link to will be able to see it

Tips from session attendees

PPT

Insert a blank page at the end of the PPT if you want to record a closing statement (else the recording will auto-end with your final slide and you won't be able to continue to record)
Wait 2 seconds before starting to talk on slides, and wait (silently) for 2 seconds before transitioning to the next slide

Zoom

Useful tip: if an attendee/student presses the space bar while they speak, that automatically unmutes them - and then re-mutes them again when they let go of the space bar
Zoom flashcards (designed for your mobile phone): https://voipcards.tomarmitage.com/

Other

Remote learning for teaching staff: https://remotelearning.auckland.ac.nz/
Uploading videos onto Canvas: https://www.canvas.ac.nz/resources/study-plan-guidance/uploading-video-to-canvas/