During the Semester
During the semester, you may want to either check your payslip or submit hours for payment. Both of these can be done through the PeopleSoftHR system. You can only access this once your contract has been loaded.
1. Checking your payslip, and understanding what it means
a) Visit the PeopleSoftHR system at askhr.auckland.ac.nz
b) Click on "View My Payslips" in the central 'My Information' column (see below). You should be able to view all your payslips from the University there.
c) Click "View Pay" to open whichever payslip you would like to view. The PDF document should open and may look something like below. Make sure you have pop-ups allowed, as your browser may otherwise block the PDF pop-up.
d) You should be able to read the following details from your payslips:
- The top left should read your name, position, department, and Faculty.
- The top right "Employer ID/Rcd" should be your AUID followed by an arbitrary number. Note that if you have multiple contracts with the University, you will had a different "Rcd" (or, "Record") number for each contract.
- The "Base Salary" row shows the number of hours you worked (Units) multiplied by your hourly rate to give the "Amount".
- The "SAL Holiday Pay Component" row is 10% of your "Base Salary" because of two things:
- Legally, the employer (University of Auckland) is legally required to pay Links to an external site. at least 8% of annual leave pay because TA/GTAs do not typically get annual leave pay.
- The Academic Collective Agreement has made it such that the University opts to voluntarily pay at the slightly higher 10% for TA/GTA contracts rather than the legally mandated 8%.
- The "Total Earnings" row will simply sum all the hours and annual leave and other credit amounts.
- The "PAYE Tax" row refers to the Pay-As-You-Earn (PAYE) tax Links to an external site. from the earnings you have made.
- The letters in the bracket here (e.g. "MSL") refers to your tax code Links to an external site.. The example here (MSL) means "M" = annual earnings typically <$14,000, and "SL" = has a student loan.
- The "Deductions" row refers to the "other" amounts that have been taken out of your earnings - most commonly, KiwiSaver Links to an external site. - voluntary retirement savings. If you are enrolled for KiwiSaver, and you have opted to pay a percentage (e.g. 3%), this means that you have chosen to contribute 3% of your pay to go straight to your KiwiSaver account.
- The "Total Tax & Deductions" row adds both the tax and other deductions that come out of your pay.
- The "Net Pay" row shows the total pay you should receive in your bank account.
- The "Employer Contribution to Super" shows the amount that the University contributes to your savings scheme. (Employers are legally obliged to match your contribution (up to 3%) Links to an external site. of your savings scheme).
You can view more pay-related information in the Staff Intranet.
2. Submit hours for payment
a) Visit the PeopleSoftHR system at askhr.auckland.ac.nz
b) Click on "Timesheet" in the right-hand 'My TimeSheets' column (see below).
c) Click on the relevant "Job Title" you wish to submit more hours for. NB: The screenshot shows this person has 4 active contracts
d) Navigate to the correct day by pressing "Previous week" or "Next week" and enter your hours. In the example screenshot below, this person has input 5 extra hours on Wednesday 3 November.
e) After you are done, be sure to press "Submit".
f) This timesheet will go to your line manager (typically, the Course Coordinator, Group Services Coordinator, or Head of Department). They will then need to approve the hours in order for you to be paid in the next pay-run.
Alternatively, it is possible for your line manager to also lodge hours on your behalf. Check with your line manager as to what they would prefer.